business writing: write today

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Most of your daily writing chores use the same format.

For example, I write articles for the Web every day, so I have a template which I can paste into a new text file at a click. I also have templates for ebooks, reports, and Web sales pages.

Whenever you write something that you know you’ll need to do again tomorrow or next week, use your current document to create a template for the writing task.

Then add the template to a clipboard manager so you can insert it into a new file swiftly. Why keep reinventing the wheel?

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Technorati Tags: writing, writing tips, templates, business writing, Web writing, writing skills

Mind Manager

Stuck writing that presentation or report? Maybe you’re procrastinating, and feeling guilty about it.

Here’s a tip - use a mind map.

Mind maps use both your left brain logical side, and your right brain creative side: they’re fun. As you doodle your map, you’ll get new ideas and will make new connections. Before you know it, your presentation or report will write itself.

I’ve been a copywriter and author for many years. Whenever I start a new project, I create a mind map. I’ve been known to create mind maps on paper napkins, the back of receipts, index cards and on sticky notes. I also use Mind Manager, a great software tool.

A mind map frees you, because there’s no way you can do a mind map “wrong.”

In addition to kickstarting business writing chores, a mind map also lets you edit more effectively after you’ve written: it lets you see where you’re missing information, and what information you can use as an introduction, the body of the piece, and in the conclusion.

Mind mapping is a great skill - it will make you more productive, more creative, and will ensure that you look forward to writing tasks you used to dread.

Go on - try mind mapping a project that’s currently got you stumped. You’ll be amazed and thrilled at the effect.

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Technorati Tags: mind maps, business writing, brainstorming, structure

A report can be as short as two pages, or it can be a hundred pages long. However, all reports have the same basic structure.

Here it is:

* Cover page

* Table of contents

* Introduction

* Executive summary

* Main body of the document

* References and appendix

Vital - what’s the report’s focus?

Write down what you want to achieve in the report in one sentence, and keep the sentence where you’ll see it. All writing tends to morph, so your one-sentence focus statement helps you to stick to the point.

Create an outline before you start writing.

Technorati Tags: report, how to, business writing