A great way to structure your documents is via the journalist’s inverted pyramid.

If you want your writing read this is the easiest structure. It’s usually the most effective structure too, and your readers will appreciate it, because many (most) business documents seem designed to make reading and understanding a torture.

“Inverted pyramid style” means that you present your most important information early in the document. By the end of the second paragraph, preferably by the end of the first paragraph, the reader should have a clear understanding of the most important information in the document.

Following the most important material, you can either elaborate on this or give additional information.

The easiest way to wrap up is to refer to your opening paragraph in your closing paragraph.

[tags]business writing, inverted pyramind[/tags]

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